Last updated: 14 March 2026
DocsPrep (“we”, “our”, or “us”) operates the DocsPrep platform, a cloud-based document processing service developed by IMOTIF Company Limited.
This Privacy Policy explains how we collect, use, and protect your information when you use our website and services.
1. Information We Collect
We may collect the following types of information:
Account Information
When you create an account, we may collect:
- Name
- Email address
- Company name
- Login credentials
Payment Information
Payments are processed by third-party payment providers such as Stripe. We do not store full payment card details on our servers.
Uploaded Documents
Users may upload documents such as:
- Invoices
- Receipts
- Financial documents
- Supporting accounting documents
These documents may contain business information necessary for document processing.
2. How We Use Information
We use the collected information to:
- Provide and operate the DocsPrep service
- Process documents using AI and OCR technology
- Improve platform performance and accuracy
- Manage user accounts and subscriptions
- Provide customer support
- Ensure platform security
We do not sell personal information to third parties.
3. Document Processing
Documents uploaded to DocsPrep are processed using automated systems, including artificial intelligence and OCR technology.
The purpose of this processing is to extract structured data such as:
- Dates
- Vendor names
- Amounts
- Tax information
Users remain responsible for verifying extracted data before using it for accounting or financial reporting.
4. Data Storage and Security
We implement reasonable technical and organizational measures to protect user data.
Data may be stored using secure cloud infrastructure and encrypted communication protocols (HTTPS).
Access to data is restricted to authorized systems and personnel.
5. Data Retention
We retain user data only for as long as necessary to provide the service or comply with legal obligations.
Users may request deletion of their account and associated data.
6. Third-Party Services
DocsPrep may use trusted third-party providers for certain services, including:
- Payment processing (Stripe)
- Cloud hosting providers
- Authentication services
These providers may process limited data required to operate the service.
7. User Responsibilities
Users are responsible for ensuring that they have the legal right to upload and process documents through the platform.
Users should avoid uploading documents containing sensitive personal data unless necessary.
8. Cookies and Analytics
The DocsPrep website may use cookies and analytics tools to improve user experience and understand website usage.
Users may disable cookies through their browser settings.
9. Changes to This Policy
We may update this Privacy Policy from time to time.
Updated versions will be posted on this page with a revised “Last updated” date.
10. Contact Us
If you have questions about this Privacy Policy, please contact:
IMOTIF Company Limited
Bangkok, Thailand
Email: docsprep@imotif.io