Last updated: 14 Mar 2026
At DocsPrep, security and data protection are fundamental to how we design and operate our platform. DocsPrep is built to securely process financial documents such as invoices, receipts, and accounting records while protecting the confidentiality of user data.
This page describes the security practices used to safeguard the DocsPrep platform.
Secure Cloud Infrastructure
DocsPrep is hosted on secure cloud infrastructure designed to provide high availability and strong security controls.
Key infrastructure protections include:
- Secure cloud hosting environment
- Network-level security and access control
- Continuous infrastructure monitoring
- Automated backups and redundancy
These measures help ensure the reliability and protection of user data.
Encrypted Data Transmission
All communication between users and the DocsPrep platform is encrypted using HTTPS (TLS encryption).
This ensures that documents and sensitive data transmitted between your device and our servers remain secure and protected from interception.
Secure Document Storage
Documents uploaded to DocsPrep are stored using secure cloud storage systems.
Security measures include:
- Controlled access to stored files
- Encrypted data transmission
- Restricted system access to authorized services
Uploaded documents are used solely for the purpose of processing and extracting structured data requested by the user.
Access Control
Access to the DocsPrep platform and infrastructure is restricted using strong authentication and access control policies.
Security practices include:
- Role-based access control
- Limited access to production systems
- Internal access logging and monitoring
Only authorized personnel or systems can access sensitive components of the platform.
AI Document Processing
DocsPrep uses automated AI and OCR systems to extract structured information from documents.
These systems process data only to provide the requested document extraction functionality.
DocsPrep does not use uploaded documents for unrelated purposes without user consent.
Responsible Data Handling
Users remain responsible for ensuring that documents uploaded to DocsPrep comply with applicable laws and regulations.
Users should avoid uploading documents containing highly sensitive personal data unless required for legitimate business use.
Security Monitoring
We continuously monitor the platform to detect and prevent unauthorized access or abnormal system behavior.
Security monitoring includes:
- Infrastructure monitoring
- System logging
- Performance and anomaly detection
Incident Response
In the unlikely event of a security incident, we will investigate and take appropriate measures to mitigate risks and protect affected systems.
We may notify users when necessary according to applicable regulations.
Updates to Security Practices
DocsPrep continuously improves its security practices as the platform evolves.
Updates to security measures may be reflected on this page from time to time.
Contact
If you have questions about security or responsible disclosure, please contact us:
IMOTIF Company Limited
Bangkok, Thailand
Email: docsprep@imotif.io